a man and a woman sitting at a table

5 reasons why you should start using Microsoft Teams today

Shirley Finnerty

Shirley Finnerty

M365 Business Group Lead

Read Time, 3 min.

Collaboration and teamwork are the defining characteristic of modern organisations.

Since its launch, Microsoft Teams has become the fastest growing app in Microsoft’s history with more than 330,000 companies worldwide using it.

If you’re working in one of those companies, then you’re probably finding new ways to use the app on a daily basis. But if you’re not, here are 5 reasons why you should consider using Teams today.

1. It’s more than just chat

You can use the chat window in Teams to have quick conversations with your colleagues. But there’s so much more to it.

Screenshot of Microsoft Teams

Screenshot of Microsoft Teams

Need to share a file? Just attach it in the chat. Then simply call or video call your colleague to discuss the file straight from the window. Or schedule a meeting without leaving the chat. Chat’s integration with other Microsoft products like OneNote and Office means no more switching between apps throughout your conversation. It’s all right there in chat.

2. Before, during and after in Meetings

Getting everything ready for meetings can be a challenge. The agenda is in one email, agreed actions in another. And where’s the thing you were supposed to review before the call?

Meetings in Teams makes that experience so much easier. As soon as you create the meeting, you can start chatting with the participants about the agenda, share the files that you need them to review, and keep track of the meeting notes and to dos. You can even check who those unknown people are that have been invited.

Then after, the recording of the call is immediately available in the same tab, so if you missed the meeting, you don’t need to hunt for the recording. It’s right there, with the meeting notes and agreed actions.

3. Fewer emails

Drowning in your emails becomes a thing of the past. As conversations are now held in a structural way in your Teams, you no longer have all the email-upon-email response, often sent as a Reply All.

And if somebody needs to send you a file, or ask you a one-liner question? That’s what Chat’s for!

4. Improved collaboration and communication

Thanks to the tight integration with Office 365, you don’t need to switch apps when you need to collaborate on a document. You can create the Word, Excel or PowerPoint document in Teams, immediately share it with your coworkers and then co-author within a blink of an eye.

No more sending out different versions through email and the resulting version confusion. You can add comments and to-dos, and chat with your coworkers to discuss the document right there.

5. Stay connected, anytime, anywhere

While on the move, we need to stay connected, be reachable and have access to all your resources. With the Teams phone app, you have immediate access to all your apps and documents. You can easily respond to chat and conversations, join meetings with one click and continue to collaborate. So even on the move, you are kept completely in the loop.

Free eBook: Breakthrough teamwork tools

Discover 4 tips for better teamwork

Unleash your team’s full potential

Explore new ways to succeed at a Microsoft Discover workshop

Education

  • Make remote learning work better for everyone. Find out how.

    Make remote learning work better for everyone. Find out how.

    Since the COVID-19 outbreak first hit China, our education customers in the country have done amazing things to keep students engaged while they transition to remote learning. From eLearning innovations, to keeping students’ spirits high with photo and cooking challenges – teachers and students have shown extraordinary resilience during this difficult time. Now, as the […]

  • A group opf people around a desktop having a Teams meeting

    Collaborate with Microsoft Teams and Transform your Organisation

    Collaborate with Microsoft Teams and Transform your Organisation Today’s workplace is evolving, with companies at every level of industry adopting a digital culture. Although organisations may differ in the way they have integrated digital technology into their operations, there’s really no such thing as non-digital business anymore. With employees now on 2x as many teams […]

Government

  • Iceland runs on Trust

    How the cloud helped a small nation realise big ambitions

    In December 2015, the Icelandic government kicked off a digital infrastructure review. With more than 100 different suppliers managed by over 100 IT managers in each public institution, the brief was clear; to simplify operations and streamline IT for over 20,000 users. The solution: Fast forward two and a half years, and a decision was […]

  • Image of a large RTE sign at their HQ

    Microsoft Teams has quickly spread across the RTÉ campus

    Microsoft Teams has quickly spread across the RTÉ campus How an untapped resource in RTÉ helped dispersed teams collaborate and improve efficiency We recently worked with RTÉ to drive learning and collaboration. I was struck by how they have embraced Microsoft Teams and how they are now using it as a tool to drive information […]

Healthcare

Manufacturing

  • Etex

    Etex uses modern tools to unite its business and better focus on customers

    When it comes to construction, all components must come together in a timely manner in order to produce the optimum product. While Etex, a Belgian building solution manufacturing company, helps make this a reality on a day-to-day basis, it wanted to find a way to enhance productivity and collaboration internally. With locations across more than […]

Retail